Outlook Message Filters
- How do I setup Outlook Email?
- Setting up LDAP/Directory Express for IE/Outlook Express
- Setting up LDAP for Outlook XP(2002)
- Message Filters for Outlook
- How do I view my EECS-Filtered spam folders?
- How do I backup my IMAP e-mail to my local drive in Outlook?
- How do I view my local drive backup e-mail in Outlook?
Message Filters for Outlook
Please note that this will not work in Outlook Express.
In the following example we’ll be automatically moving mail from the e-mail address firstname.lastname@example.org to a mailbox we’ll create called spam.
- After you opened Outlook, select Tools → Message Rules → Mail…
- You’ll see a new window. Check the box next to Where the From line contains people
- In the lowest menu, click on the underlined phrase contains people.This’ll open up another window
- Put in the e-mail address that you wish to filter, in this case, it email@example.com click Add and then OK
- In the second menu, check the box next to “Move it to the specified folder”
- In the lowest menu, click on the underlined word specified. This’ll open up another window
- Select the folder that you wish to move the e-mail to, in this case, we make a new folder, type in the new folder name, then press OK.
- “OK” your way out of all the dialogs, and you’re done. You can also give a name for this message rule if you want.
Filtering by IP Address
If there is a particular person/organization that is sending you spam, you can effectively block them by the IP address of the mailer. You should be able to find this in the message source.
This requires advanced header support only found in full versions of Outlook 98/2000/XP. Outlook Express does not support this functionality.
- Open up one of the spam e-mails in Outlook.
- Click on View → Options.
- This will open up a window where you can extract the IP address of the spammer. Under internet headers section will be the history of jumps that the message made. Copy the entire underlined address for later when setting up the filters.Example:
Return-path: <helpdesk-request@freebie.EECS.\ Berkeley.EDU> Received: from relay2.EECS.Berkeley.EDU (relay2.EECS.Berkeley.EDU [188.8.131.52]) by imap4.CS.Berkeley.EDU (iPlanet Messaging Server 5.2 Patch 1 (built Aug 19 2002)) with ESMTP id <0HD100HRFAGDZN@imap4.CS.\ Berkeley.EDU>; Tue, 08 Apr 2003 09:43:25 -0700 (PDT) Received: from freebie.EECS.Berkeley.EDU (freebie.EECS.Berkeley.EDU [184.108.40.206]) by EECS.Berkeley.EDU (8.12.9/8.9.3) with ESMTP id h38GhNE0001143; Tue, 08 Apr 2003 09:43:23 -0700 (PDT) Received: from relay2.EECS.Berkeley.EDU (relay2.EECS.Berkeley.EDU [220.127.116.11]) by freebie.EECS.Berkeley.EDU (8.12.3p2/8.12.3) with ESMTP id h38GhL10063977 for <helpdesk@freebie.EECS.Berkeley.EDU>; Tue, 08 Apr 2003 09:43:21 -0700 Received: from relay3.EECS.Berkeley.EDU (localhost [127.0.0.1]) by relay2.EECS.Berkeley.EDU (8.12.9/8.9.3) with ESMTP id h38GhKCo001137; Tue, 08 Apr 2003 09:43:20 -0700 (PDT) Received: from eecs.berkeley.edu (roseta.CS.\ Berkeley.EDU [18.104.22.168]) by relay3.EECS.Berkeley.EDU (8.12.9/8.9.3) with ESMTP id h38GhIU0020564; Tue, 08 Apr 2003 09:43:19 -0700 (PDT)
- Follow the instructions above for creating a spam filter.
- Under the conditions, click on the checkbox next to “with specific words in the message header”.
- Type (or paste) the highlighted IP address into the text field and click Add.
- Click Finish and make sure the checkbox next to your spam rule is checked.
- This will filter out all messages from any particular server.